Heavy Horse Camp

Booking Terms and conditions

Horses

All horses must be up to date with annual equine influenza vaccinations and must be 6 days clear from their most recent vaccination. Spot checks will be made at the event.

Participants must have adequate insurance and public liability and will take full responsibility for any damage caused by themselves, their guests and their horses.

All horses must be of an appropriate fitness level for the activity being undertaken – hooves and shoes (if applicable) must be in good condition.

Tack and harness must be suitable, in safe condition and fit correctly.

Stallions/colts are welcome. They must be handled with a bit/bridle when out of the stable and have a stallion bridle marker on.  Please let us know in advance if you are planning to bring a stallion so that appropriate facilities/stables can be provided for them. No person may bring a stallion without ensuring, at all times, that other riders, horses and members of the public are not at risk. Any stallions deemed to be unsafe by the organiser may be directed to leave the site.

It is a legal requirement to have your horses’ passport when travelling to events.

Riders

Hats to the current standard must be worn and correctly secured at all times when mounted. Please check yours meets current standards which can be found at http://www.bhs.org.uk/headwear

All riders must wear suitable riding footwear when mounted. Wellington boots and trainers are not allowed.

All campers must adhere to the venue's own Terms and Conditions for Visitors

Payment & T&C

If you wish to pay in installments, a payment plan can be agreed with you. We will contact you to organise this once we have accepted your booking form.

A non-refundable deposit of £100 will secure your place. The balance must be paid at least six weeks before camp is due to take place. (20th March 2025)

No refunds of deposit are given for change of mind or circumstances.

Before March 20th 2025 a refund will only be given on production of a vet or doctors certificate stating the horse/you is not fit or likely to be fit for work in the camp month.

After March 20th 2025 No refunds will automatically be given, no matter what the circumstances. At this late stage we may not be able to fill your place and we will incur costs that still have to be paid. However, we will try to fill your space, and if we manage this then you will be entitled to a refund. Please remember that the later you leave it, the harder it will be for us to arrange this.

As with all holidays it is advisable to get insurance, then should you need to cancel, this would cover your holiday cost.

By clicking the link below you agree to the Terms and Conditions above.

Please click THIS LINK to access the booking form for Camp 2025